Student Senate Minutes – January 24, 2014

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Present:

Greg Layton, DSUSA Vice President
Mariah Stout, Education Senator
Alex Lambson, CIT Senator
Brandon Shubert, Business Senator Samantha Tommer, Communication Senator

Welcome
School Song Open Discussion Call to Order Approve Agenda:

Aimee Newsham, Math & Biology Senator Camara Rauen, Humanities Senator D’Andre Mathews, Health Sciences Senator Eryka Averett, Fine Arts Senator

Kathleen Weaver, Senate Admin Assistant

  • Revisions: Add bullet point to talk about capstone classes
  • Motioned by Mathews
  • Seconded by Tommer
  • Vote: 8-0-0

    Approve Last Week’s Minutes:

  • Revisions: Add reminders for logging hours on OrgSync to Assignments
  • Motioned by Stout
  • Seconded by Lambson
  • Vote 8-0-0

    Training: Parliamentary Procedure

• Process of getting a motion passed:
o Wait until the last speaker has finished, address the chairman and wait to be

recognized
o Once floor is obtained, speak clearly and succinctly; move for actions not

inactions
o If there is no second, the motion is lost.
o If there is a second, the chairman states the motion
o Debate if necessary; now is the time to explain why this motion would be

useful. Address the chairman.
o If no more discussion, Chairman calls for a vote

Old Business: PR Campaign

• Senate Commercial:
o Lambson motioned that we put Rauen in charge of storyboarding the commercial, with a due date of Tuesday Jan. 28th.

o Seconded by Stout

o Vote: 8-0-0

o Everyone: Email her storyboard or script ideas at ————-

  • Publicize Senate Meeting: Layton couldn’t reserve any other room, but he did get an

    A-frame that we can use to publicize outside our door.

  • Mathew’s Grant Idea: It’s being put on the back seat for now.

    o Motion to postpone indefinitely: Lambson o Seconded by Newsham
    o Vote 8-0-0

  • Utilize Dixie Sun News, Radio Station and TV Show:
    o Tommer has been working on this. The radio station manager offered us a free

    spot on the air for a 30-second commercial. Layton put Tommer in charge of

    writing up the script for the commercial; due date is Monday, January 27th

  • Layton brought up the question of making a Senate Instagram page.

o Discussion: It would take too much work to get a following on a completely new page; we should use the dsusa page that’s already got a huge following

o Motion to use the existing dsusa Instagram page and create our own hashtag o Seconded by everyone
o Vote: 8-0-0

  • Using the Dixie Sun News and the TV Show: Tommer says there will be a reporter attending the meetings to publicize them starting next week. So far there hasn’t been any leads on the TV show, but they’re working on it
  • Posters in the Departments: They’re being made right now. Everyone is in charge of going to the intern’s office from 9-12 on Monday (or getting the pictures from Layton) and picking the one they want to be on their poster.
  • Capstone Class Discussion: How should we write up bills for capstone classes?
    o We may explore a new section in the Bylaws specifically for funding capstones. o What types of things can go under article VII about research funding?

    ! Food incentives for a focus group for a senior project: No because the slippery slope could lead to other funding of parties.

    ! Printing costs for surveys: Yes

    ! Senior recitals for music majors: Maybe

  • Lambson motioned the idea of changing the wording of the bill to read more like plain

    English

o Seconded by Tommer
o Discussion/clarification: Remove “Whereas” and “Be it appropriated” etc. in the bill templates.

o Motion to deny the motion: Stout o Seconded by Mathews
o Vote: 7-1-0
o Motion revoked

• Emailing/visiting Senior Seminar Classes Hidden Treasure:

  • Motion to make the Hidden Treasure Item a key and to put Lambson in charge of obtaining it: Lambson
  • Seconded by Stout
  • Vote: 7-0-1

    Department Legislation Day: If you have a better idea for a name, text Layton. New Business

    • Cash Cab improvements: food prizes, better NYT prizes, include questions about DSUSA student government, Senate. Hand out a double-sided flyer about Senate with contact information (talk to Miles)
    • Cash Cab Assigned for the week: Stout and Shubert
    • Motion to make special shirts for the Senate by Mathews
    • Seconded by Tommer
    • Purpose: to be awesome and recognition.
    • Vote: 5-1-1

      Upcoming Events:

• Wednes-D: Bingo in the Gardner Center Assignments:

• Everyone look back through the minutes and find what your assignments are! Motion to Adjourn

  • Motioned by Lambson
  • Seconded by Tommer
  • Vote: 7-0-1